Federated Rules and Procedures

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Federated Festival Registration & Fees

Firm Deadline: January 5, 2019

Student Fees: $23 1st event + $12 each additional event

  1. Registration for Festival is to be done through the GCMTA website which will open December 3, 2018. Before entering students, fill out the Application Form printed from the website to ensure that you have all correct information, and a copy for your records. This form is strictly for teacher use.
    • Teachers MUST include the student’s complete name: first, middle and last (and go-by if applicable). If more than three names, include two names in the appropriate field.
    • Teachers MUST include the birthdate for NEW Junior club members only.
  2. No printed applications will be accepted.
  3. Mail or hand deliver (to your Festival Chair) your entrance fee of $23.00 per student, $12.00 each additional event, payable in a SINGLE CHECK to GCMTA. No late registrations accepted. Checks should be postmarked by January 7. Cash or individual checks will not be accepted.
  4. Include completed forms for any transfer students (JR 3-1) with your check.
  5. Also include forms for Specially Capable Jr Musicians (Jr 3-13).
  6. Schedules and information will come from your GCMTA Festival Chair via email.
  7. The NFMC website is www.nfmc-music.org. Various forms are available for download. Please check for updates to the bulletin in American Patriotic Folk Song, LFO Piano Solo, Musical Theater, Organ, Piano Duet, Piano Solo, Piano Concerto, Piano Duo, Piano Hymn and Vocal Solo Art Song and possibly more.

Geographic Division of Festivals

GCMTA is divided now into separate and independent Federated Districts. New teachers, entering students for the first time, should consider joining Central Gwinnett district.

North Gwinnett –This district consists of Duluth, Norcross, Sugar Hill, Buford and Alpharetta.

Central Gwinnett –This district consists of Lawrenceville, Suwanee, Grayson and Dacula.

West Gwinnett –This district consists of Lilburn, Stone Mountain, Snellville and Centerville.

Participant Rating Sheet

The form to complete, print, and send with each student on the day of his/her Festival is located here as well as the Forms page of this webpage. Required and Choice pieces must match those submitted online. Any changes must be approved by the District Chair well in advance of the festival and in accordance with NFMC rules.

Festival Rules and Procedures

Eligibility

  1. Applicants must be Junior members under the age of 19 as of March 1st of the festival season with all dues paid to NFMC.
  2. Adult applicants must be Senior members with all dues paid to the NFMC. See NFMC Bulletin for special categories.
  3. Teachers must be Senior members with all dues paid to NFMC and to GCMTA. Membership in GCMTA’s NFMC clubs is limited to teachers who are members of GCMTA.

Teacher requirements

  1. All NFMC, GFMC and local club dues must be confirmed as paid for the membership year.  
  2. Teachers are responsible for correctly selecting classifications, music and for meeting all deadlines.
  3. Teachers should refer to the 2016-2020 NFMC Bulletin. Be aware of literature updates as posted on the NFMC website.
  4. All participating teachers will be REQUIRED to work on festival day on the following basis: 10 or less students entered will work one half day and will assist with setting up or clean up; more than 10 students entered will work the FULL DAY. Teaching or judging for another festival does not exempt a teacher from this requirement.
  5. Each teacher entering students must accept a responsibility. You may volunteer for the job you would like by notifying your district chairman.
  6. No teacher may enter a student of a non-GCMTA member as his/her own student.
  7. Teachers may not enter students in more than one district festival. For example, a teacher may not have some students play in a Gwinnett district festival and other students play in the North Fulton district festival (or any other district’s festival) except as provided under “Scheduling”.

General Information

Entrants earn points toward a Gold Cup according to these NFMC guidelines:

Superior: 5 points
Excellent: 4 points
Satisfactory: 3 points
Fair: 2 point
Needs Improvement: 1 point

  • Entrants who have accumulated 15 points are awarded the Gold Cup. Gradually, larger cups are also awarded at 30, 45, 60, 75, and 90 points.
  • Entrants who miss festival participation may retain previously earned points.
  • Entrants receiving a Superior rating MUST progress to a higher class the next year unless otherwise noted in the Festival Bulletin. Entrants receiving a rating lower than Superior, MAY progress higher or REPEAT the current class one time with different required and choice pieces.
  • All rules for the festival are listed in the NFMC Junior Festivals Bulletin for 2016 – 2020. Check the requirements in each category (age, length of study, etc.) carefully. Please Note: rules have changed for hymn playing this year and literature selections have changed in most categories. Go to the NFMC website for all the bulletin changes that may affect you or your students.
  • For eligible students, Teachers may complete the Application for 12+ Years Consecutive Superiors Certificate (Jr 3-16). District Chairs can email a copy.
  • Individual studios may apply for an achievement award. (Jr-1-1)

NFMC Festival Ratings

SUPERIOR (compares with 91% – 100%):

An outstanding performance which is consistently musical, stylistically correct, and accurate. Attention is given to dynamics, phrasing, and musical expression. Memorization is secure with rapid recovery from minor slips. Errors do not detract from the participant’s interpretation: A complete performance.

EXCELLENT (compares with 81% – 90%):

A strong performance that is musical and stylistically correct. The performance shows accomplishment and very good potential, but there are discrepancies in rhythm, dynamics, phrasing, and/or interpretation. Hesitation and/or memory slips detract from the participant’s presentation: A promising performance.

SATISFACTORY (compares with 71% – 80%):

Shows accomplishment; however, numerous errors occur. Additional work in one or more areas is needed in order to achieve a convincing presentation.

FAIR (compares with 61% – 70%):

Some commendable aspects in performance and preparation are present, but severe deficiencies in fundamentals (for example, rhythm, notes, memory, etc.) are also apparent. Not fully ready for performance.

NEEDS IMPROVEMENT (compares with 60% or less):

The participant is obviously poorly prepared and appears unconcerned with the performance.

Note: Percentages will appear only on instructions to judges, not on the rating sheet itself.

High School Scholarships

In the Central District, a $100 award will be given to the top string student, and in the West District a $100 award will be given to each of the top voice and wind students. These awards may be given at the discretion of the judge, with no age restriction or minimum number of entrants. It will be up to the judge’s discretion whether to make the award. The award will be made payable to the student. A student can win a maximum of two times, but not consecutively, and will thereafter be ineligible to win again.

  1. A first, second, and third place scholarship of $500, $300, and $200, respectively, will be awarded to high school students participating in the PIANO SOLO event only in each district. The number of entrants may be limited at the discretion of the chairman.
  2. Winners may choose to use the money for a) summer music camp b) college tuition at a music school, or c) tuition/books for private lessons. Checks will be made payable to a) the camp b) the college, or c) the student’s teacher.
  3. Ninth graders through graduating seniors are eligible. Students playing outside their districts are ineligible, as well as students who are previous winners in other districts.
  4. Any student winning any of the three piano scholarships is ineligible to compete for the scholarships again. In the event the winners do not use the award, they are still eliminated from competing another time.
  5. Teachers should advise their area chairman which students, grade 9 – 12, who DO NOT wish to be considered for the scholarships by checking the appropriate box on the online application.
  6. The scholarship winners must notify the district chairman no later than April 15, 2019, as to their award choice.

Literature Requirements

PHOTOCOPIES ARE PROHIBITED

  1. Entrants must perform one of the required compositions listed in the NFMC Bulletin plus one choice composition. Choice pieces must be a standard edition of an original piece. No arrangements or simplifications.
  2. Pre-Primary and Primary I choice compositions must be at least 12 measures long. Beginning with Primary II, all choice compositions must be at least 16 measures in length.
  3. Folk songs and/or hymns are not acceptable choice pieces for Primary classes.
  4. Both pieces must represent the same level of difficulty. Specific rules regarding literature are listed in the NFMC Bulletin.
  5. Soloists must perform from memory (other than adults).
  6. Entrants MUST provide the judge with one copy of the music with the measures numbered. Failure to comply results in a mandatory markdown of the judge’s rating, i.e., a Superior will be lowered to an Excellent. Names of teachers should be deleted from the score.

Scheduling

  1. Festival chairmen cannot guarantee special requests for judges or scheduling. Entrants with major scheduling conflicts may request a morning or afternoon time. Special requests must be kept to a minimum. Teachers who enter more than 10 students may not request that all of the students play in the morning or afternoon.
  2. The district festivals are scheduled on two different Saturdays. This is solely for the convenience of entrants who may have a legitimate conflict for the entire day of their assigned festival. AT THE TIME OF APPLICATION, the teacher may enter the student on the alternate date. Large numbers of changes from one festival to another CANNOT be accommodated.
  3. Any teacher entering three or more students in another festival district is required to work at that festival as well. Failure to fulfill this responsibility will result in the teacher being prohibited from entering students in the festival the following year.
  4. If a student must play a different Saturday, the teacher may arrange for the student to play in the alternate festival or a district other than Gwinnett. All applications are still due by the deadline date. Additional fees may be due.
  5. High school students participating out of their normal district are NOT eligible to receive a scholarship award.
  6. The fee for non-GCMTA teachers entering an out-of-district student in a GCMTA festival is $10 per student per event. Non-GCMTA teachers should notify their own district chair as well as obtain written confirmation from the appropriate GCMTA chair that their student is being accepted and scheduled. Out-of-district students may not enter GCMTA sponsored competitions or be eligible to win cash prizes. If an individual, non-GCMTA teacher enters more than 5 students, that teacher will be asked to work a half day in the GCMTA festival or send an appropriate substitute; if entering more than 10 students, the non-GCMTA teacher will be asked to work a full day. It is the responsibility of the out-of-district teacher to notify his/her own district chair of the student results; it is not the responsibility of the GCMTA chair.

Rescheduling Procedures

When an illness or unavoidable conflict makes it impossible for a student to participate on the festival day provided, the teacher may secure permission for the student to play in another district’s festival. Students should not reschedule because they are not prepared on the date of their home festival.

  1. If playing in another district in OR out of Gwinnett, obtain permission from other district chairman and send a separate list with only the rescheduled student’s information to said chairman.
  2. The student’s name must be included on the teacher’s Jr Club Roster AND along with the registration fee, will be turned in to the teacher’s District chairman, NOT where rescheduled student is playing.  
  3. The teacher is still responsible for the student taking a completed rating sheet (JR 3-9) to the festival in which he/she is playing. Be prepared to pay additional local fees if the festival is outside Gwinnett.
  4. After the festival, but no later than April 5, 2019, report the student’s rating to your Gwinnett district chairman.

Festival Day Procedures

  1. Entrants should arrive 15 minutes prior to scheduled time and report to registration desk.
  2. Judging is closed; parents remain in waiting area.
  3. The student will receive a rating to be recorded for national credit.
  4. The vocal or instrumental performer must provide his/her own accompanist, or a taped accompaniment as needed. Electronic equipment must be supplied by the performer.
  5. The performer must provide a keyboard for the second part when participating in the piano concerto event, if one is not available.

Refunds

Upon approval of the chairman, a $5.00 refund for each event entered may be refundable for students who are unable to attend due to illness or family emergency.